The ones that come up on every first call, answered here so you don’t have to make it.
What does QFUtool actually do?
You export the quotes you sent — from your quoting tool, your CRM, or a spreadsheet you keep by hand — and upload the file. QFUtool reads it, shows you what it understood in plain words, and then emails each customer a follow-up you wrote, in your company’s name, during your working hours. It goes out from QFUtool’s shared sending address, with replies routed back to you. You can also connect Outlook / Microsoft 365 to send from your own mailbox. When someone replies, they move to a list of people who need you and their remaining messages are cancelled.
Do I have to change how my spreadsheet is laid out?
No. Columns are identified by what is in them rather than by what they are called, so “Angebotssumme”, “Total Amount” and “Preis inkl. MwSt.” are all recognised as the amount. Anything it is unsure about is shown to you as a sentence — “we are about to email Dirk about a €3,450 website redesign quote” — and nothing is sent until you agree. Columns it does not recognise become extra merge fields you can use in your template.
Do the emails come from my company or from yours?
From your company’s name. By default, emails go out from QFUtool’s shared sending address, with your company’s and your salesperson’s name on them, and replies are routed back to you. If you use Outlook / Microsoft 365, you can connect it and send from your own mailbox instead.
What stops it emailing someone who has already answered?
A reply, an unsubscribe, a bounce, a spam complaint, or you marking the quote as replied or won — any of those cancels every message still queued for that person. The unsubscribe list is permanent and applies to every future import, so re-uploading last month’s file cannot bring someone back.
Will it chase my big jobs too?
Only if you want it to. You set a value ceiling, and quotes above it are listed for you to call instead of emailed. The whole product exists for the quotes below that line — the ones that are worth money in aggregate but never worth a phone call individually.
Is this legal to use in Austria and Germany?
Following up on a quote somebody asked you for is exactly the existing-business-relationship case that §174 of the Austrian Telecommunications Act and §7 UWG in Germany are written around. QFUtool puts a working one-click unsubscribe in every message, honours it immediately and permanently, and stores your customers’ data in the EU. What it cannot do is give you a lawful basis you do not have: uploading a purchased list is a breach of the terms of use.
Where is my customers’ data stored?
In Ireland, in an EU-hosted database, encrypted in transit and at rest, separated from every other company’s data by rules enforced in the database itself. We are your processor, not the controller — the data stays yours, we never use it for anything but running your follow-ups, and it is not used to train anything. Everyone we rely on is named on the subprocessors page.
What does it cost, and can I try it first?
Starter is €19 a month for 40 follow-ups, one seat; Pro is €49 for 150 follow-ups, 5 seats and sending as each individual salesperson; larger volumes are by arrangement. Prices exclude VAT. The free trial starts when you sign up, with no card needed, and QFUtool is free during early access.
Optional: send follow-ups from your own Gmail or Outlook. QFUtool only gets permission to send the emails you schedule — it can’t read your inbox. Privacy policy